It’s a question that many people ask before starting their own business or launching a freelance career.
The answer, at least as far as UK company law goes, is clear:
If you set up as a sole trader (‘self employed’) you can use your personal bank account.
On the other hand, a limited company must have a separate business account, as it is a distinct legal entity. There is a legal requirement to keep your personal and business finances separate.
However, even if you don’t have to open a business account, there are plenty of reasons why you should consider doing so!
Using your personal account for business
As a sole trader, you’re allowed to use your personal account for business transactions and can even open a second personal account exclusively for your business. On the face of it, this may seem the easier – and cheaper – option but look again at the terms and conditions of your personal account. Chances are that somewhere it is stated the account is designed for personal use only. If suddenly there’s a lot more activity including transfers and deposits, the bank could require you to open a business account. This can vary from bank to bank.
For example, if you’re a web designer or freelance tutor and carry out relatively few transactions in a month (fewer than 20 say), your bank may be fine with you using your personal account. On the other hand, if you’re an Amazon or eBay seller generating multiple transactions, your bank will certainly notice and is likely to react. Some may even threaten to close down your existing account unless you open one for business.
Keeping it simple
Whatever your business structure, you’ll have to complete an annual tax return. You need to let HMRC know how much money the business has made while deducting allowable business expenses such as for office equipment and travel, to work out your tax liability. This is a lot easier to do if you operate a dedicated business account rather than have personal expenses and business costs mixed up in the same account. Keeping a separate business account will also allow you to see at a glance what you’re spending, how well you are doing, and manage your business more effectively.
Having a business account can help to make you feel and appear more professional. Clients like to know they are paying for goods or professional services by paying into your ‘trading as’ (t/a) business account rather than one in your own name. A business account will also help you to maintain a separate business identity.
Features of a business account
The main difference between a business and personal account is that while the latter may be free, you’re likely to be charged a monthly fee for operating a business account with additional fees for some transactions. The good news is that you may be able to offset some of these charges against profits for tax purposes.
A business account is also likely to offer a wider range of services than a personal account, such as a business credit card, taking card payments from customers and facilitating business loans.
Choosing the right business account
While you may be tempted to open a business account with your existing bank, it’s advisable to shop around for the best deal and choose the one that’s right for your business. For instance, if you expect to make lots of transactions, look for an account that charges low fees for online banking. Some banks offer in-credit interest which is worth bearing in mind if you expect to keep a healthy balance in your account. A number of high street banks also offer free banking for new business accounts for a limited period, typically up to two years. Find out what the charges are when this free period expires as it’s not as straightforward to switch a business account as a personal one. Do you value face-to-face interaction with your bank? If so, look for a bank that has a local branch where you can get help, for instance, with making foreign or complex transactions.
If you’re looking to open a business account with the minimum of fuss, Cashplus and CardOneBanking are two options worth exploring. Neither requires a credit check, the application is made online and, if successful, you could have a business account up and running in 24 hours. Popular with small businesses, other features include free bank transfers, no monthly fees and 24/7 access to your account.